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The register is the least glamorous thing a club owns and the one that costs the most when it's wrong. Insurance cover, age-grade eligibility, who has actually paid, which coach is vetted, which parent to ring when a fifteen-year-old goes down awkwardly — all of it resolves back to one list, and in most clubs that list exists in three partial copies that disagree.
Why the columns are what they are
These aren't our inventions. They mirror the fields a Foireann member export carries, so a file built this way is one a registrar can reconcile against the official record rather than a private format that traps you.
Three of them cause nearly all the confusion:
- Association is the governing body, not the game. The GAA, the LGFA and the Camogie Association are separate bodies with separate registrations — which is why a dual player has more than one. “GAA” on its own covers both football and hurling, so there's a separate Code column for which of the two.
- Registration ID and Member ID are different things. The first is your club's own membership number. The second is the GAA/Servasport ID that Foireann uses. If you're not certain which you have, leave Member ID blank — a wrong value there is worse than an empty cell, because it silently attaches a member to the wrong official record.
- Valid From and Valid To are the registration period, not the date you added the member. Valid To is the column that answers the question a registrar is actually asked every February: who has lapsed?
Every column
Only three are required. Everything else improves what the list can tell you, and can be filled in later.
| Column | Required? | What goes in it |
|---|---|---|
| First Name | Required | The member's first name. |
| Surname | Required | The member's surname. Keep Irish particles with the surname — “Ó Briain”, not “Ó” in one column and “Briain” in another. |
| Irish First Name | Optional | Optional. Used on team sheets and match programmes. |
| Irish Surname | Optional | Optional. Keep the particle here too — “Ní Mhurchú”, “Mac Cárthaigh”. |
| D.O.B. | Required | Date of birth as DD/MM/YYYY, e.g. 15/04/2011. A year on its own (2011) also works, but the full date is better — it is what Foireann expects back. |
| Gender | Optional | M or F. Can be left blank for Camogie and Ladies Football members — those are inferred. |
| Association | Required | Which body the member is registered with. One or more of: GAA, LGFA, Camogie, Handball, Rounders. For a dual player put both, separated by a comma: “GAA, Camogie”. |
| Code | Optional | Only needed for a GAA membership, because “GAA” covers both football and hurling. Football, Hurling, or both: “Football, Hurling”. Leave blank and under-12s go to the Academy, everyone else gets both. |
| Membership Type | Optional | Your club's own wording — Full, Youth, Juvenile, Student, Social, Honorary. Copied through as typed. |
| Playing Status | Optional | Playing or Non-playing. |
| Registration ID | Optional | The club membership/registration number you use for this member. |
| Member ID | Optional | The GAA/Servasport member ID, if you have it. This is the one Foireann stamps on a verified export — NOT the same as your club registration number. Leave blank if unsure; a wrong value here is worse than none. |
| Valid From | Optional | Start of the registration period, DD/MM/YYYY. |
| Valid To | Optional | End of the registration period, DD/MM/YYYY. This is what tells you who lapses next. |
| Parental Consent | Optional | Yes or No, for members under 18. |
Accepted values — Association: GAA, LGFA, Camogie, Handball, Rounders. Playing Status: Playing or Non-playing. Membership Type is your club's own wording. The same list is on the workbook's Lists tab.
A dual player goes on one line
Put both bodies in Association, separated by a comma — GAA, Camogie. An official export usually repeats the member once per association instead, which is fine too; either way she stays one person holding both codes, with each registration number and renewal date kept separately.
Getting it into FullPanel
Fill it in, then in FullPanel go to Members → Import / sync and upload it. You see exactly what will change — who is new, who is being updated and which fields, who is unchanged — before anything is saved. Members already in FullPanel but missing from your file are reported, never deleted.
Re-uploading a corrected file is safe. Members are matched on Member ID first, then Registration ID, then name and year of birth, so a second upload updates rather than duplicates. That also means you can keep the spreadsheet as your working copy while you're getting started, and stop when you're ready.
A Foireann export works as it downloads, with no editing — including the split first-name/surname columns and the Irish name. Membership exports from other club systems generally work as they come too. If your list is somewhere else entirely, this template is the shortest route.
Not ready to import anything yet? The free team sheet generator takes a pasted list of names and turns it into a printable sheet without an account — a first use for the list you just tidied up.